TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 15, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Mesirow Insurance Services, Inc., for furnishing Fiduciary Liability Insurance for the Deferred Compensation Plan and Trust, in an amount not to exceed $8,946.00, and authorization for payment by direct voucher to Mesirow Insurance Services, Inc., for furnishing Fiduciary Liability Insurance for the Retiree Health Care Trust (OPEB), in an amount not to exceed $6,254.00, Accounts 101-25000-612290 and P802-11000-798200 respectively, Requisition 1431710
Body
Dear Sir:
At the Board Meeting of December 18, 2014, in accordance with Contract 14-RFP-33, the Board of Commissioners awarded a purchase order to Mesirow Insurance Services, Inc. (Mesirow) to serve as the District's broker-of-record for the handling of Fiduciary insurance and related services for a three year period. In this capacity, Mesirow has responsibility for securing quotes from the insurance market for this and other specified insurance policies, and presenting the quotes from qualified carriers to the Risk Manager for review and recommendation of a selected carrier to the Director of Procurement and Materials Management.
On August 22, 2016, the District received certain bid quotations/market responses which Mesirow had solicited pursuant to the Detailed Specifications for Fiduciary Liability Insurance for both the Deferred Compensation Plan and Trust and the Retiree Health Care Trust (OPEB) for a one-year period from November 1, 2016 through November 1, 2017. An annual aggregate liability limit of five million dollars, subject to a self-insured retention of ten thousand dollars per claim, was requested.
For the 2016 placement, seven insurance carriers were approached. Four carriers provided quotations at the limits and retention level requested. One carrier provided a quotation with a higher retention level. One carrier only offered a pricing indication. One carrier declined to offer a quotation.
It was determined that optimal program design, coverage and pricing for Fiduciary Liability coverage was offered by Great American Insurance Company, at the rate of $8,946.00 for the Deferred Compensation Plan and Trust and $6,254.00 for OPEB, for a combined policy premium of $15,200.00 which is a 0.1% increase over the prior year’s premium. This placement will provide an annual aggregate liability limit of five million dollars subject to a self-insured retention of ten thousand dollars per claim.
The quotations/market responses were evaluated by Mesirow, Acting Director of Human Resources, MWRD Risk Manager, and Senior Buyer in the Department of Procurement and Materials Management. Based on a review of the responses, it was determined that the District should place this coverage with Great American Insurance Company at the rate of $15,200.00. The company is licensed to do business in Illinois, complied with the terms and conditions of the bid specifications, and has an A.M. Best Company rating of A+ (Superior), XIV ($1.5 billion to $2.0 billion), with a financial outlook of Stable.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Mesirow Insurance Services, Inc., in an amount not to exceed $8,946.00, for the Deferred Compensation Plan and Trust and authorize payment by direct voucher to Mesirow Insurance Services, Inc., for furnishing Fiduciary Liability Insurance for the Retiree Health Care Trust (OPEB), in an amount not to exceed $6,254.00. Funds are available in Accounts 101-25000-612290 and P802-11000-798200 respectively.
Requested, Beverly Sanders, Acting Director of Human Resources
Requested, Mary Ann Boyle, Treasurer
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 15, 2016