TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 6, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 14-630-11, Furnish and Deliver Ferric Chloride to the Egan Water Reclamation Plant, to Kemira Water Solutions, Inc., in an amount of $49,203.75 from an amount of $114,757.50 to an amount not to exceed $65,553.75, Account 101-67000-623560, Purchase Order 3081379
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Dear Sir:
On May 15, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 14-630-11, Furnish and Deliver Ferric Chloride to the Egan Water Reclamation Plant, to Kemira Water Solutions, Inc., in an amount of $312,950.00. The contract expired on July 1, 2016.
As of September 12, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $198,192.50 from the original amount awarded of $312,950.00. The current contract value is $114,757.50. The prior approved change orders reflect a 63.3% decrease to the original contract value.
Ferric chloride utilization in 2016 was lower than anticipated due to operation shutdowns pursuant to work under Engineering Contracts 06-494-3P and 11-403-2P. Therefore, this contract will be closed.
This change order is in compliance with the Illinois Criminal Code since the change is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 14-630-11, in an amount of $49,203.75 (42.9% of the current contract value) from an amount of $114,757.50 to an amount not to exceed $65,553.75.
Funds will be restored in Account 101-67000-623560.
Requested, John P. Murray, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 6, 2016
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