TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 6, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 15-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators, to Bechstein-Klatt Loading and Shredding, in an amount of $350,000.00, from an amount of $3,833,548.84 to an amount not to exceed $3,483,548.84, Account 101-66000-612520, Purchase Order 5001506
Body
Dear Sir:
On March 5, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to award, and on March 19, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to amend the award of, Contract 15-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators, to Bechstein-Klatt Loading and Shredding, in an amount not to exceed $3,234,200.00. The contract expires on March 19, 2018.
As of September 16, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $599,348.84 from the original amount awarded of $3,234,200.00. The current contract value is $3,833,548.84. The prior approved change orders reflect an approximate 18.5% increase to the original contract value.
The decrease is due to wet weather events in 2016 which have reduced the amount of services required for tractor mounted paddle aerators and rotavators.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 15-696-11, in an amount of $350,000.00 (9.1% of the current contract value), from an amount of $3,833,548.84, to an amount not to exceed $3,483,548.84.
Funds will be restored in Account 101-66000-612520.
Requested, John P. Murray, Acting Director of Maintenance and Operations, BAP:SO'C:MAG:JR:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 6, 2016
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