TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 6, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-617-11, Inspection and Repair of Cranes and Hoists at Various Locations, estimated cost $418,488.00, Accounts 101-67000/68000/69000-612240/612680/612760, Requisitions 1436434, 1436433, 1436436, 1436437, 1436932, and 1436933
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 17-617-11, Inspection and Repair of Cranes and Hoists at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to ensure continuous and safe operation of the cranes and hoists at the District’s various facilities for a three-year period.
The estimated cost for this contract is $418,488.00. The estimated 2017, 2018 and 2019 expenditures are $139,496.00, $139,496.00 and $139,496.00, respectively.
The bid deposit for this contract is $21,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Interim Ordinance, Revised Appendix D will not be included in this contract due to the specialized nature of the services.
The tentative schedule for this contract is as follows:
Advertise November 2, 2016
Bid Opening November 22, 2016
Award December 15, 2016
Completion December 31, 2019
Funds are being requested in 2017, 2018 and 2019 in Accounts 101-67000/68000/69000-612240/612680/612760, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-617-11.
Requested, John P. Murray, Acting Director of Maintenance & Operations, BAP:SO’C:MAG:JR:DR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 6, 2016