TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 6, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-036-11, Furnish and Deliver Salt and Calcium Chloride to Various Locations for a One (1) Year Period, to Russo Hardware, Inc., D/B/A Russo Power Equipment, in a total amount not to exceed $26,889.00, Account 101-20000-623130
Body
Dear Sir:
On August 4, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-036-11 furnish and deliver salt and calcium chloride to various locations for a one (1) year period, beginning approximately November 1, 2016 and ending October 31, 2017.
In response to a public advertisement of August 17, 2016, a bid opening was held on September 13, 2016. The bid tabulation for this contract is:
ENVIROTECH SERVICES, INC. $16,480.00
RUSSO HARDWARE, INC., D/B/A $26,889.00
RUSSO POWER EQUIPMENT
MIDWEST SALT, LLC $30,599.00
THE STANDARD COMPANIES *$31,593.40
HP PRODUCTS CORPORATION *$33,380.60
ATLAS & ASSOCIATES, INC. $44,520.00
*corrected total
Seven hundred seventy-five (775) companies were notified of the contract being advertised and thirty-two (32) companies requested specifications.
Envirotech Services, Inc., the lowest bidder for this contract, failed to bid all items in the contract as required. Therefore, their bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Envirotech Services, Inc., of this action.
Russo Hardware, Inc., the lowest responsible bidder is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $28,000.00, placing their bid of $26,889.00 approximately 4.0 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-036-11, to Russo Hardware, Inc., D/B/A Russo Power Equipment, in an amount not to exceed $26,889.00.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract. Funds are available in Account 101-20000-623130.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 6, 2016
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