TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 6, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to increase Contract 15-699-11, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc., in an amount of $150,000.00 from an amount of $2,247,736.47 to an amount not to exceed $2,397,736.47, Account 101-66000-612520, Purchase Order 5001510
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Dear Sir:
On March 19, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 15-699-11, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc., in an amount not to exceed $2,033,677.00. The contract expires on December 31, 2017.
As of September 16, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $214,059.47 from the original amount awarded of $2,033,677.00. The current contract value is $2,247,736.47. The prior approved change orders reflect a 10.5% increase to the original contract value.
The change order is needed due to the wet weather events that occurred in 2016 causing an increase in the use of heavy equipment needed to load the trucks with the centrifuge cake.
This change order is in compliance with the Illinois Criminal Code since the change was unforeseeable at the time of the signing of the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 15-699-11, in an amount of $150,000.00 (6.7% of the current contract value) from an amount of $2,247,736.47 to an amount not to exceed $2,397,736.47.
Funds are available in Account 101-66000-612520.
Requested, John P. Murray, Acting Director of Maintenance and Operations, BAP:SO'C:MAG:JR:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 6, 2016
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