TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 6, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 16-685-52, Furnishing, Delivering and Administration of Rain Barrels, to Greenlane Environmental & Recycling Services, Inc., in an amount of $768,450.00 from an amount of $1,536,900.00 to an amount not to exceed $2,305,350.00, Account 501-50000-623990, Purchase Order 3090861
Body
Dear Sir:
On August 4, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-685-52, Furnishing, Delivering and Administration of Rain Barrels, to Greenlane Environmental & Recycling Services, Inc., in an amount not to exceed $1,536,900.00. The contract will expire on June 30, 2017.
There are no prior change orders to the contract.
An increase to the contract in 2017 is necessary to fund the delivery of rain barrels ordered through December 31, 2016. Under the Rain Barrel Program, the District will accept orders for free rain barrels through and including December 31, 2016, thereby requiring the contractor to deliver rain barrels in 2017. The success of the District’s Rain Barrel Program has been greater than originally anticipated at the time the contract was awarded.
This change order is in compliance with the Illinois Criminal Code because it is germane to the original contract as signed, is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 16-685-52, in an amount of $768,450.00 (50% of the current contract value) from an amount of $1,536,900.00 to an amount not to exceed $2,305,350.00.
Funds are available in Account 501-50000-623990.
Requested, John P. Murray, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 6, 2016