TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 6, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to CommVault Systems, Inc. for maintenance renewal for CommVault’s Backup Software and Premier Maintenance Package, in an amount not to exceed $142,723.04, Account 101-27000-612820, Requisition 1435830
Body
Dear Sir:
Authorization is requested to issue a purchase order to CommVault Systems, Inc. for maintenance renewal for CommVault’s Backup Software and Premier Maintenance Package for the District’s network and computer systems located at the Main Office Building, Stickney Water Reclamation Plant, and ZAYO Oak Brook Data Center. This purchase order will expire on December 26, 2017.
The Information Technology Department maintains and manages all backup and recovery operations for departmental/interdepartmental data and Enterprise applications hosted on the District’s network and computer systems. CommVault’s software products enable the Information Technology Department staff to perform daily backup and recovery operations of electronic data, files and SAP enterprise applications.
CommVault Systems, Inc., the sole service provider of maintenance renewal for CommVault’s Backup Software and Premier Maintenance Package has submitted prices for the products and services required. Inasmuch as CommVault Americas, Inc. is the only source of supply for the products and services required, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CommVault Systems, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue said purchase order to CommVault Americas, Inc. in an amount not to exceed $142,723.04.
Funds are available in Account 101-27000-612820.
Requested, John Sudduth, Director of Information Technology JS:RP:EC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 6, 2016