TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 6, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on advertisement of Request for Proposal 16-RFP-21, Professional Services for the Development of Phosphorus Removal Feasibility Studies for the Kirie, Egan, Hanover Park and Lemont Water Reclamation Plants, estimated cost $800,000.00, Account 201-50000-612430, Requisition 1432067
Body
Dear Sir:
Request for Proposal (RFP) documents have been prepared for professional services to develop Phosphorus Removal Feasibility Studies for the Kirie, Egan, Hanover Park and Lemont Water Reclamation Plants (WRPs), at the request of the Monitoring and Research Department and the Law Department.
The purpose of this contract is to provide professional services to develop a phosphorus removal feasibility study along with a phosphorus optimization plan for each of the Kirie, Egan, Hanover Park and Lemont WRPs. These feasibility studies and optimization plans are proposed conditions in the draft NPDES permits for these WRPs, and obtaining these services will assist the District moving forward to meet this condition which will likely be embodied in the final NPDES permits when issued. The work may be awarded to up to four providers. The provider or providers will perform the following tasks for each of the four WRPs:
1. Conduct an evaluation of phosphorus removal optimization and easily achievable reduction; and
2. Conduct a feasibility study.
Appendix A will be included in this RFP. The type of work to be performed under this contract is within the professional services category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and/or Small Business Enterprises (SBE) goals. The MBE, WBE and/or SBE goals for this contract are: 20 percent MBE, 10 percent WBE, and 10 percent SBE.
The estimated cost for this RFP is $800,000.00. A bid deposit is not required for this RFP. The contract specifications require that all work commence in 2017 and end in 2018.
The tentative schedule for this contract is as follows:
Advertise October 19, 2016
Bid Opening November 18, 2016
Award March 2017
Completion August 2018
Funds for 2017 expenditure, in the amount of $536,000.00 in Account 201-50000-612430 are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for 2018 expenditure, in the amount of $264,000.00 in Account 201-50000-612430 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Thomas C. Granato, Director of Monitoring and Research and Ronald M. Hill, General Counsel, RMH:LLD:EMA:TN:nm:bh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 6, 2016