TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and amend an agreement with Granicus Inc. for Legistar Software Maintenance and Support for a three year period in an amount not to exceed $60,114.91, Account 101-27000-612820, Requisition 1435803
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into agreement with Granicus, Inc. for Legistar software maintenance and support, in an amount not to exceed $60,114.91. The current contract expires December 31, 2016.
Granicus, Inc, the sole provider of the Legistar software and technical support services, has submitted prices to extend the agreement for another three-year period, from January 1, 2017 through December 31, 2019. To ensure continuous access to Legistar, software maintenance must be in place before the current agreement expires.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to issue purchase order and amend an agreement with Granicus Inc. for Legistar software maintenance and support for a three year period in an amount not to exceed $60,114.91.
Funds are being requested for the 2017 expenditure in the amount of $19,449.00 in Account 101-27000-612820. The estimated expenditure for 2018 is $20,032.47 and 2019 is $20,633.44. Funds for the 2017, 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John Sudduth, Director of Information Technology, JHS:SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016