TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to CDW Government, LLC to Furnish and Deliver Microsoft Enterprise Mobility Suite software in an amount not to exceed $223,776.00, Accounts 201-50000-634820 and 101-27000-612820, Requisition 1438340
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government, LLC, to furnish and deliver Microsoft Enterprise Mobility Suite software in accordance with the State of Illinois Master Contract for Purchase of Microsoft Products (LAR) [Large Account Reseller] (CMS6945110). The District has the ability to participate in State of Illinois (State) Contracts #4010653 under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. CDW Government, LLC’s current contract with the State expires September 30, 2019. All parts will be delivered by November 30, 2018.
Microsoft Enterprise Mobility Suite (EMS) is required to enhance security and data management of the District’s current cloud-based Microsoft O365 implementation. EMS provides Single Sign-On (SSO) which will increase security and employee productivity by allowing signing in once to cloud and on-premises web apps from any device. It also provides support for multi-factor authentication and self-service password reset. In addition, EMS provides enhanced identity and access management through improved threat detection. Finally, data protection will be enhanced by providing more granular control of access to applications and other resources.
CDW Government, LLC, the sole source of supply under the State of Illinois Master Contract for the Purchase of Microsoft Products (LAR) (Large Account Resellers) (CMS6945110), has submitted prices for the Microsoft Enterprise Mobility Suite software required. Inasmuch as CDW Government, LLC, is the only source of supply under the State of Illinois Master Contract for the Purchase of Microsoft Products (LAR) (Large Account Resellers) (CMS6945110) for Microsoft software and software maintenance, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CDW Government, LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government, LLC in an amount not to exceed $223,776.00.
Funds for the 2016 expenditure, in the amount of $111,888.00, are available in Account 201-50000-634820. The estimated expenditure for 2017 is $111,888.00. Funds for the 2017 expenditure in Account 101-27000-612820 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John H. Sudduth, Director of Information Technology, JHS:SK:BVS:bvs
Requested, John Murray, Director of Maintenance and Operations, JM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016