TRANSMITTAL LETTER FOR BOARD MEETING OF October 20, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order for Contract 15-106-11 Furnish and Deliver Contract Laboratory Technicians for Various Locations, to ANA Laboratories, Inc., in an amount of $180,000.00, from an amount of $310,533.03, to an amount not to exceed $130,533.03, Account 101-16000-612490, Purchase Order 3086903
Body
Dear Sir:
On September 3, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 15-106-11 Furnish and Deliver Contract Laboratory Technicians for various locations, to ANA Laboratories, Inc., in an amount not to exceed $350,575.00. The contract expires on December 31, 2016.
As of February 4, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $40,041.97 from the original amount awarded of $350,575.00. The current contract value is $310,533.03. The prior approved change orders reflect an 11.4% decrease to the original contract value.
This change order is needed due to the reorganization of the Laboratory Technician series, which is anticipated to be completed by 2017. This reorganization provides more flexibility in the use of Laboratory Technicians across the M&R department, rending the need for this contract no longer necessary. At the time the contract was issued it was unknown when this reorganization would progress to a point where temporary staffing would no longer be needed and so a multi-year contract was created to cover the worst case scenario.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 15-106-11 in an amount of $180,000.00 (58% less than the current contract value), from an amount of $310,533.03, to an amount not to exceed $130,533.03.
Funds will be restored to Account 101-16000-612490.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:EWP:MPC:KB:ae/jvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016
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