TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order to and amend an agreement with RedVector, LLC. in an amount of $14,200.00, from an amount of $19,200.00, to an amount not to exceed $33,400.00, Account 101-25000-612820, Purchase Order 3087719
Body
Dear Sir:
On September 3, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Red Vector, LLC to provide e-Learning courses for the Return to Work Program for a one-year period in an amount not to exceed $19,200.00. The Red Vector e-Learning courses are a Software-as-a-Service solution which provides access to software courses available on their website. The original agreement ran for one year with a provision for subsequent annual fees in the amount of $14,200.00. The contract will expire on November 30, 2016.
The agreement provides an option to extend the agreement for an additional year. Under the terms of the agreement, Red Vector would continue to provide the District access to the e-Learning courses for an additional twelve-month period from December 1, 2016 through November 30, 2017.
There are no prior change orders for this contract.
The change order and option to extend are in compliance with the Illinois Criminal Code because they were specifically provided for in the original contract, are germane to the original contract as signed, and are in the best interest of the District. The industry and trades-based eLearning courses available under this contract are integral to the District’s program of modified duty for work related injuries.
In view of the above, it is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to extend the agreement with Red Vector, LLC. for an additional twelve-month period and to increase the purchase order to Red Vector in an amount of $14,200.00 (73.96% of the current contract value).
Funds are available in Account 101-25000-612820
Requested, Beverly K. Sanders, Director of Human Resources, BKS:RJB:SB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016