TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-936-11 Furnishing and Delivering Citric Acid, estimated cost $160,000.00, Account 101-69000-623560, Requisition 1437850
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering citric acid, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure citric acid for a three-year period. The citric acid is needed to periodically clean the Ostara reactor surfaces to maintain peak process efficiency.
The estimated cost for this contract is $160,000.00. The estimated 2017, 2018 and 2019 expenditures are $40,000.00, $60,000.00 and $60,000.00 respectively.
The bid deposit for this contract is $8,000.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise December 14, 2016
Bid Opening January 10, 2017
Award February 2, 2017
Completion December 31, 2019
Funds are being requested in 2017, 2018 and 2019 in Account 101-69000-623560 and are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-936-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016