TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 14-613-11, Scavenger Services at Various Service Areas, Groups B and C, to Waste Management of Illinois, Inc., in an amount of $60,000.00 from an amount of $1,471,535.95 to an amount not to exceed $1,531,535.95, Accounts 101-67000/68000-612520, Purchase Order 5001441
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Dear Sir:
On February 20, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-613-11, Scavenger Services at Various Service Areas, Groups B and C, to Waste Management of Illinois, Inc., in an amount not to exceed $1,278,794.00. The contract expires on March 18, 2017.
As of September 26, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $192,741.95 from the original amount awarded of $1,278,794.00. The current contract value is $1,471,535.95. The prior approved change orders reflect an approximate 15.1% increase to the original contract value.
The increase is required because the grit and screenings disposal has increased due to CSO capture from the start-up and operation of the Thornton Reservoir.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 14-613-11 in an amount of $60,000.00 (approximately 4.1% of the current contract value) from an amount of $1,471,535.95 to an amount not to exceed $1,531,535.95.
Funds are available in Account 101-68000-612520.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016
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