TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 16-904-11, Furnish and Deliver Plastic Pipe and Fittings to the Stickney Water Reclamation Plant, to Columbia Pipe & Supply Company, in an amount not to exceed $61,062.00, Account 101-69000-623090, Requisition 1422790
Body
Dear Sir:
On April 21, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 16-904-11, Furnish and Deliver Plastic Pipe and Fittings to the Stickney Water Reclamation Plant.
In response to a public advertisement of August 10, 2016, a bid opening was held on August 30, 2016. The bid tabulation for this contract is:
COLUMBIA PIPE & SUPPLY COMPANY $61,062.00
BUSHNELL, INCORPORATED $61,662.85
HARRINGTON INDUSTRIAL PLASTICS LLC *$71,841.33
*corrected total
Three hundred thirty-five (335) companies were notified of this contract being advertised and twenty-three (23) companies requested specifications.
Columbia Pipe & Supply Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $77,400.00, placing their bid of $61,062.00 approximately 21.1 percent below the estimate.
The contractor shall furnish and deliver all materials within forty-five calendar days of the mailing of the purchase order.
The Multi-Project Labor Agreement is not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 16-904-11, to Columbia Pipe & Supply Company, in an amount not to exceed $61,062.00.
The bid deposit, in the amount of $3,900.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and
Materials Management.
Funds are available in Account 101-69000-623090.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016