TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 16-609-11, Furnish and Deliver Mechanical Seals to the Stickney and Calumet Water Reclamation Plants to John Crane, Inc., in an amount not to exceed $23,232.78, Accounts 101-68000,69000-623270, Requisitions 1420428 and 1420429
Body
Dear Sir:
On April 7, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 16-609-11, Furnish and Deliver Mechanical Seals to the Stickney and Calumet Water Reclamation Plants.
In response to a public advertisement of August 24, 2016, a bid opening was held on September 13, 2016. The bid tabulation for this contract is:
JOHN CRANE, INC. $23,232.78
ANDERSON PROCESS *$41,566.95
NOVASPECT, INC. $54,978.16
*corrected total
One thousand four hundred forty-three (1,443) companies were notified of this contract being advertised and thirty-eight (38) companies requested specifications.
John Crane, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $39,200.00, placing their bid of $23,232.78 approximately 40.7 percent below the estimate.
The contractor shall furnish and deliver all mechanical seals on or before December 31, 2016.
The Multi-Project Labor Agreement is not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 16-609-11, to John Crane, Inc., in an amount not to exceed $23,232.78.
There was no bid deposit required for this contract.
Funds are available in Account 101-68000, 69000-623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016