TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-265-3D, Safety Railing Around Tanks, Calumet Water Reclamation Plant, to Fence Masters, Inc., in an amount not to exceed $1,455,030.00, plus a five (5) percent allowance for change orders in an amount of $72,751.50, for a total amount not to exceed $1,527,781.50, Account 401-50000-645650, Requisition 1423507
Body
Dear Sir:
On April 7, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-265-3D, Safety Railing Around Tanks, Calumet Water Reclamation Plant.
Authorization to decrease cost estimate, from $2,500,000.00 to $1,600,000.00, was approved at the Board meeting of June 2, 2016.
In response to a public advertisement of July 27, 2016, a bid opening was held on September 13, 2016. The bid tabulation for this contract is:
FENCE MASTERS, INC. $1,455,030.00
IHC CONSTRUCTION COMPANIES LLC $1,651,000.00
F.H. PASCHEN, S.N. NIELSEN & ASSOCIATES LLC $1,781,000.00
Nine hundred ninety-three (993) companies were notified of this contract being advertised and forty-six (46) companies requested specifications.
Fence Masters, Inc., the lowest responsible bidder is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $1,600,000.00, placing their bid of $1,455,030.00 approximately 9.1 percent below the estimate.
Fence Masters, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20.1 percent MBE, 11.3 percent WBE and bidder offers themselves to satisfy SBE participation.
Fence Masters, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: carpenters, laborers, operating engineers, steel erectors, steel erector foreman, truck drivers and skilled workers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately sixteen (16) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-265-3D, Safety Railing Around Tanks, Calumet Water Reclamation Plant, to Fence Masters, Inc., in an amount not to exceed $1,455,030.00, plus a five (5) percent allowance for change orders in an amount of $72,751.50, for a total amount not to exceed $1,527,781.50, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The estimated completion date is within 370 calendar days after approval of the Contractor’s Bond.
Funds are available in Account 401-50000-645650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016
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