TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-021-11 Furnish and Deliver Unleaded Gasoline to Various Locations for a One (1) Year Period, estimated cost $289,950.00, Accounts 101-16000, 20000, 66000-623820 Requisitions 1431977, 1431978, 1434667 and 1435244
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver unleaded gasoline to various locations for a one (1) year period, beginning approximately January 1, 2017 and ending December 31, 2017.
The purpose of this contract is to furnish and deliver unleaded gasoline to the District’s storerooms to maintain sufficient inventory levels, that are required for the day to day operational needs of the District.
The estimated cost for this contract is $289,950.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise November 2, 2016
Bid Opening November 15, 2016
Award December 1, 2016
Completion December 31, 2017
Funds are being requested in 2017, in Accounts 101-16000, 20000, 66000-623820, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-021-11.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016