TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order for Contract 15-045-11, Publish Invitations to Bid for Contracts, Legal Notices for Original Entrance and Promotional Civil Service Examinations, and Other Legal Notices for a One-Year Period, to Chicago Sun-Times Media Productions LLC, in an amount of $8,000.00, from an amount of $67,260.00 to an amount not to exceed $59,260.00, Account 101-20000-612360, Purchase Order 3087694
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Dear Sir:
On November 20, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 15-045-11, Publish Invitations to Bid for Contracts, Legal Notices for Original Entrance and Promotional Civil Service Examinations, and Other Legal Notices for a One-Year Period, to Chicago Sun-Times Media Productions LLC, in an amount not to exceed $76,260.00. This purchase order expires on November 30, 2016.
As of September 30, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease of $9,000.00 from the original amount awarded of $76,260.00. The current value of the purchase order is $67,260.00. The prior change order reflects an 11.8 percent decrease to the purchase order.
During 2016, the number of contracts advertised, re-advertisements and the amount of civil service examinations advertised were much less than anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 15-045-11 in an amount of $8,000.00 (a 11.9 percent decrease of the current purchase order value), from an amount of $67,260.00 to an amount not to exceed $59,260.00.
Funds are available in Account 101-20000-612360.
Requested, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:lvb
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016
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