TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 16-604-12, Furnish and Deliver Air Handling Coils to Various Locations, estimated cost $99,945.00
Body
Dear Sir:
On April 21, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 16-604-11, Furnish and Deliver Air Handling Coils to Various Locations.
In response to a public advertisement of June 15, 2016, a bid opening was held on June 28, 2016. All bids were rejected as reported at the Board meeting of August 4, 2016.
In response to a public re-advertisement of August 24, 2016, a bid opening was held on September 13, 2016. The bid tabulation for this contract is:
INDI ENTERPRISE, INC. $168,948.89
One thousand two hundred fifty-six (1256) companies were notified of this contract being advertised and twenty-five (25) companies requested specifications.
The bid submitted by Indi Enterprise, Inc., is approximately 69 percent above the estimate and considered too high for an award. Therefore, the sole bid is rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Indi Enterprise, Inc., of this action.
The Maintenance and Operations Department will not re-advertise this contract. The equipment will be procured under a new contract in 2017 after a review of the specifications and cost estimate.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016