TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-029-11, Furnish and Deliver Safety Equipment to Various Locations for a One-Year Period, to Cicero Manufacturing & Supply Company, Inc., in an amount not to exceed $132,113.21, Account 101-20000-623700
Body
Dear Sir:
On August 4, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-029-11, furnish and deliver safety equipment to various locations for a one-year period, beginning approximately November 1, 2016 and ending October 31, 2017.
In response to a public advertisement of August 17, 2016, a bid opening was held on September 13, 2016. The bid tabulation for this contract is:
KAUL GLOVE & MANUFACTURING COMPANY, INC. $127,205.45
CICERO MANUFACTURING & SUPPLY COMPANY, INC. *$132,113.21
ATLAS & ASSOCIATES, INC. *$175,793.60
ARGUS GROUP, INC. *$233,680.50
AIR ONE EQUIPMENT, INC. *$255,366.88
*corrected total
Three hundred sixty-seven (367) companies were notified of the contract being advertised and forty-nine (49) companies requested specifications.
The low bid, submitted by Kaul Glove & Manufacturing Company, Inc., did not bid all items as required in the general terms and conditions. Therefore, the bid was considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Kaul Glove & Manufacturing Company, Inc., of this action.
Cicero Manufacturing & Supply Company, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $105,000.00, placing their bid of $132,113.21 approximately 25.8 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-029-11 to Cicero Manufacturing & Supply Company, Inc., in an amount not to exceed $132,113.21.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract. Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016
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