TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-005-11, Furnish and Deliver Pallets to Various Locations for a One (1) Year Period, Group B to Atlas & Associates, Inc., in an amount not to exceed $95,850.00 Account 101-20000-623130
Body
Dear Sir:
On September 1, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-005-11 furnish and deliver pallets to various locations for a one (1) year period, beginning approximately October 1, 2016 and ending September 30, 2017.
In response to a public advertisement of September 7, 2016, a bid opening was held on September 20, 2016. The bid tabulation for this contract is:
GROUP A: WOOD PALLETS
ATLAS & ASSOCIATES, INC. *$33,124.00
GROUP B: PLASTIC PALLETS
ATLAS & ASSOCIATES, INC. $95,850.00
T & N CHICAGO INC. $278,775.00
*corrected total
Three hundred forty seven (347) companies were notified of the contract being advertised and twelve (12) companies requested specifications.
Atlas & Associates, Inc., the sole bidder for Group A, offered a pallet that did not conform to contract specifications. The deck boards did not meet the required 0.625 inch thickness and the width did not meet the required 5.5 inches. Therefore, their bid for Group A was considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Atlas & Associates, Inc., of this action. Group A will be re-advertised at a later date.
Atlas & Associates, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $95,000.00, placing the total bid of $95,850.00 approximately 0.9 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-005-11, Group B, to Atlas & Associates, Inc., in an amount not to exceed $95,850.00.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623130.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016
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