TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue Purchase Order to Globetrotters International Inc. for IBM Tririga hosting, administration, licensing and systems support in an amount not to exceed $134,030.00, Account 101-27000-612820, Requisition 1438590
Body
Dear Sir:
Authorization is requested to issue a purchase order to Globetrotters International Inc. for IBM Tririga hosting, administration, licensing and systems support. The term of this purchase order will be from November 1, 2016, through November 30, 2017. All components will be delivered by November 30, 2017.
On June 5, 2014, the Board approved the issuance of a purchase order and entering into an agreement for Contract 12-RFP-24 Geographical Information Integrated System for a Complete Real Estate Inventory, Information and Tracking System with Globetrotters International, Inc. The current contract with Globetrotters is presently set to expire on October 31, 2016. The IBM Tririga software licensing maintenance, which is part of this renewal, expires November 30, 2016.
Globetrotters is currently hosting the Real Estate System and implementation of the system is still in progress, making Globetrotters the sole source for ongoing hosting, administration, licensing and systems support at this time.
Globetrotters International Inc., the sole source of supply, has submitted prices for the hosting, administration, licensing and systems support required. Inasmuch as Globetrotters International Inc. is the only source of supply, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Globetrotters International Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Globetrotters International Inc. in an amount not to exceed $134,030.00.
Funds for the 2016 expenditure, in the amount of $57,030.00 are available in Account 101-27000-612820. The estimated expenditure for 2017 is $77,000.00. Funds for the 2017 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John H. Sudduth, Director of Information Technology, JHS:SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016