TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase the purchase order and to exercise an option to extend the agreement for an additional twenty-four (24) month period for Contract 13-RFP-15 for A Risk Management Information System, with Origami Risk L.L.C., in an amount of $148,600.00 from an amount of $271,900.00 to an amount not to exceed $420,500.00, Accounts 201-50000-601170, 101-27000-612820, Purchase Order 3081150
Body
Dear Sir:
On December 5, 2013 and as amended on January 9, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order in an amount not to exceed $271,900.00 and enter into an agreement with Origami Risk L.L.C., to provide a cloud-based risk management information system (RMIS) that will facilitate the consolidation, analysis and tracking of risk related data across the District. The original agreement was for three years, with an option to extend for two additional years. The contract will expire on December 31, 2016.
Under the terms of the agreement, Origami Risk L.L.C. will continue to provide a cloud-based RMIS that will facilitate the consolidation, analysis and tracking of risk related data across the District for an additional twenty-four (24) month period from January 1, 2017 to December 31, 2018. This increase is requested in order to ensure adequate funding for the extension of the agreement for the RMIS services.
There are no prior change orders for this contract.
This change order and option to extend are in compliance with the Illinois Criminal Code because it was specifically provided for in the original contract, it is germane to the original contract as signed, and is in the best interest of the District.
In view of the foregoing, it is requested that the Board of Commissioners authorize the Director of
Procurement and Materials Management to extend the agreement for an additional twenty-four (24) month period, and to increase the purchase order to Origami Risk L.L.C. in an amount of $148,600.00 (54.65% of the current contract value) from an amount of $271,900.00 to an amount of $420,500.00.
The estimated expenditures for years 2017 and 2018 for Origami Risk L.L.C. are $74,300.00 and $74,300.00, respectively.
Funds are being requested for years 2017 and 2018 in Account 101-27000-612820 and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Beverly K. Sanders, Director of Human Resources, BKS:RJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 1, 2016