TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to amend Board Order of April 21, 2016, regarding Authority to advertise Contract 16-618-11 Inspecting, Repairing, Recharging and Pressure Testing of Fire Suppression Systems at Various Locations, estimated cost $164,400.00, Account 101-69000-612780, Requisition 1422518, Agenda Item No. 15, File No. 16-0427
Body
Dear Sir:
At the Board Meeting of April 21, 2016, the Board of Commissioners duly authorized the above stated action, Agenda Item No. 15, File No. 16-0427.
The contract was advertised for bid on May 25, 2016, and again on September 14, 2016. After the first advertisement, the acceptable sole bidder could not obtain bonding for the full award value of the contract. The contract bonding requirement was lowered to 30% of the contract value and readvertised. After the second advertisement, the acceptable sole bidder was 37.7% above the contract estimate. Upon further consideration, it was determined that the contract estimate would be increased before the contract was readvertised. In addition, the bonding requirement will also be removed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to revise the estimated cost of the Contact from $164,400.00 to $198,000.00 in the agenda summary.
Also, to delete the third paragraph in the body of the letter that begins with the words “The estimated cost of the contract…” in its entirety, and that the letter be revised to state “The estimated cost of the contract is $198,000.00. The estimated 2017, 2018 and 2019 expenditures are $65,000.00, $66,000.00 and $67,000.00 respectively.”
Finally, to revise the fourth paragraph in the body of the letter from “The bid deposit for this contract is $8,200.00” to “The bid deposit for this contract is $9,900.00.”
All other information provided in the transmittal is correct.
Therefore, it is requested that the aforesaid Board Order of April 21, 2016, be amended to effect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 1, 2016