TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-640-11 Furnishing and Delivering Sodium Bisulfite, estimated cost $2,834,770.00, Accounts 101-67000/68000-623560, Requisitions 1436259, 1436260, 1437174 and 1445217
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 17-640-11 Furnishing and Delivering Sodium Bisulfite at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide deliveries of 37% minimum sodium bisulfite aqueous solution to Calumet, Lemont and North Area Water Reclamation Plant areas over a three-year period. The sodium bisulfite will be used to dechlorinate effluent water at the various locations, in compliance with IEPA regulations and NPDES permit requirements.
The estimated cost for this contract is $2,834,770.00. The estimated 2017, 2018, 2019 and 2020 expenditures are $917,640.00, $923,640.00, $923,640.00 and $69,850.00, respectively.
The bid deposit for this contract is $56,700.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because it is primarily for furnishing and delivering chemicals.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because it is primarily for furnishing and delivering chemicals.
The tentative schedule for this contract is as follows:
Advertise January 25, 2017
Bid Opening February 14, 2017
Award March 2, 2017
Completion March 31, 2020
Funds are being requested in 2017 in Accounts 101-67000/68000-623560, and are contingent on the Board of Commissioners approval of the District’s budget for that year. Funds for the subsequent years, 2018, 2019 and 2020, are contingent on the Board of Commissioners approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-640-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:SSG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of
the Board of Commissioners for December 1, 2016