TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 13-610-12, Furnish and Deliver Boiler Repair Parts and Recertified Safety Relief Valves to Various Locations, to Independent Mechanical Industries, Inc., in an amount of $20,618.15 from an amount of $318,704.82 to an amount not to exceed $298,086.67, Accounts 101-68000/69000-612240/623070/623090, Purchase Orders 3079608 and 3079609
Body
Dear Sir:
On December 19, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 13-610-12, Furnish and Deliver Boiler Repair Parts and Recertified Safety Relief Valves to Various Locations, to Independent Mechanical Industries, Inc., in an amount not to exceed $310,000.00. The contract expired on August 2, 2016.
As of November 15, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a increase in an amount of $8,704.82 from the original amount awarded of $310,000.00. The current contract value is $318,704.82. The prior approved change orders reflect a 2.8% increase to the original contract value.
A decrease is being requested to close the contract value because the utilization that was less than anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 13-610-12, in an amount of $20,618.15 (approximately 6.5% of the current contract value) from an amount of $318,704.82 to an amount not to exceed $298,086.67.
Funds will be restored to Accounts 101-68000/69000-612240/623070/623090.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of
the Board of Commissioners for December 1, 2016
Attachment