TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 15-416-11 Providing Operating Engineering Services to the Main Office
Building Complex for a Thirty-Six (36) Month Period, to Anchor Mechanical, Inc., in an amount of $52,000.00, from an amount of $3,183,089.18, to an amount not to exceed $3,235,089.18, Accounts 101-15000-612370/612390, Purchase Order 5001528
Body
Dear Sir:
On September 3, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 15-416-11 Providing Operating Engineering Services to the Main Office Building Complex for a Thirty-Six (36) Month Period, to Anchor Mechanical, Inc., in an amount not to exceed $3,218,660.00. The contract expires on September 30, 2018.
As of November 18, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $35,570.82 from the original amount awarded of $3,218,660.00. The current contract value is $3,183,089.18. The prior approved change orders reflect a 1.1% decrease to the original contract value.
An increase in the contract value is being requested because of unplanned emergency repairs to a failed Flakt fan at MOBA. In addition, the Flakt fan requires replacement as it is currently operating at thirty percent capacity.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 15-416-11 in an amount of $52,000.00 (1.6% of the current contract value), from an amount of $3,183,089.18, to an amount not to exceed $3,235,089.18.
Funds are available in Account 101-15000-612390.
Requested, Eileen M. McElligott, Administrative Services Manager, SAR:SKL:JRM:TG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 1, 2016
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