TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 16-612-21, Furnishing and Delivering Bio-P Control Equipment, estimated cost $142,000.00
Body
Dear Sir:
On October 20, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-612-21, Furnishing and Delivering Bio-P Control Equipment.
In response to a public advertisement on October 26, 2016, a bid opening was held on November 8, 2016. The bid tabulation for this contract is:
HACH COMPANY $103,890.99
Five hundred fifty-nine (559) companies were notified of this contract being advertised and twenty-one (21) companies requested specifications.
After a review of the sole bid submitted by HACH Company (HACH), it revealed that their bid does not comply with the specifications of the contract. As part of their bid, HACH proposed an alternative carbon probe which does not have direct measurement of chemical oxygen demand (COD) which is required. The alternate probe measures organic loads. The required COD values in the distributed control algorithm determines the high strength organic material (HSOM) dosing rates. The parameter of the HACH carbon probe does not provide this direct parameter and it cannot be used directly in the control loop.
Therefore, the sole bid submitted by HACH is rejected for not complying with the contract specifications and is in the public’s best interest. The Director of Procurement and Materials Management has informed HACH of this action.
The contract documents will be revised and re-advertised as soon as possible.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:ps
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 1, 2016