TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders to LAI, Ltd., to Furnish and Deliver Process Equipment and Parts to Various Locations for a Three-Year Period, in an amount not to exceed $555,000.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623270 and 623780
Body
Dear Sir:
Authorization is requested to issue purchase orders to LAI, Ltd., to provide MSA gas detection system parts, Headworks screens parts, Wemco pump parts, Dezurik valve parts, Rotork actuator parts, Foxboro instrumentation parts, Wedeco ozone monitoring parts, and Chemineer mixer parts to various locations, on an as needed basis. All equipment and parts will be delivered by December 31, 2019.
LAI, Ltd., the sole source distributor of the process equipment and parts, has submitted prices for the equipment and parts required. Purchase orders will be issued as needed based on the prices received from LAI, Ltd. Inasmuch as LAI, Ltd., is the only source of supply for the equipment and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
LAI, Ltd., is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to LAI, Ltd., in an amount not to exceed $555,000.00.
Funds are being requested in 2017, in the amount of $185,000.00, in Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623270 and 623780. The estimated expenditure for 2018 is $185,000.00, and 2019 is 185,000.00. Funds for the 2017, 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John Murray, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 1, 2016