TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 1, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders to Gardner Denver Nash, LLC, to Furnish and Deliver Pump and Compressor Parts for the Nash Digester Compressors and Nash Gas Booster Compressors, to the Calumet, Stickney and North Side Water Reclamation Plants, in a total amount not to exceed $55,000.00, Accounts 101-67000, 68000, 69000-623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Gardner Denver Nash, LLC, to furnish and deliver pump and compressor parts for the Nash digester compressors and Nash gas booster compressors, to the Calumet, Stickney and North Side Water Reclamation Plants, on an as needed basis. All parts will be delivered as requested from January 1, 2017 and ending December 31, 2018.
Gardner Denver Nash, LLC, the sole source provider of the equipment and parts, has submitted prices for the parts required. Purchase orders will be issued for the pump and compressor parts as needed using an outline agreement based on the prices received from Gardner Denver Nash, LLC. Inasmuch as Gardner Denver Nash, LLC, is the only source of supply for the pump and compressor parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Gardner Denver Nash, LLC, is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver
contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Gardner Denver Nash, LLC, in an amount not to exceed $55,000.00, on an as needed basis ending December 31, 2018. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received by Gardner Denver Nash, LLC.
The estimated expenditures for 2017 and 2018 are $27,500.00 respectively. Funds for the 2017 and 2018 expenditures in Accounts 101-67000, 68000, 69000-623270 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 1, 2016