TRANSMITTAL LETTER FOR SPECIAL MEETING OF DECEMBER 8, 2016
COMMITTEE ON BUDGET AND EMPLOYMENT
Mr. David St. Pierre, Executive Director
Title
Authority to Amend the Tentative 2017 Budget
Body
Dear Sir:
The attached Changes to the Tentative 2017 Budget Recommendations (BF-20 budget forms) are submitted for your consideration during adoption of the Budget on December 8, 2016. Requested changes to appropriations are summarized in the table below:
FUND DEPARTMENT NET CHANGE
CORPORATE General Administration $13,800
Monitoring & Research $0
Human Resources $1,828,800
Law $(38,300)
Maintenance & Operations $264,600
TOTAL CORPORATE FUND $2,068,900
CONSTRUCTION $0
CAPITAL IMPROVEMENTS BOND $6,088,400
STORMWATER MANAGEMENT $0
BOND REDEMPTION & INTEREST $0
RETIREMENT $0
RESERVE CLAIM $0
The 2017 total appropriation request is $1,140,587,175, including these requested changes. These requested changes represent an increase of $8,157,300 from the Tentative Budget. Compared to the 2016 total adjusted appropriation of $1,244,135,730, this represents a decrease of $103,548,555, or 8.3 percent.
The total tax levy remains unchanged from the Tentative Budget at $595,027,331. Compared to the 2016 total adjusted tax levy of $577,561,630, this represents an increase of $17,465,701, or 3.0 percent.
The Corporate Fund total appropriation is $369,130,900, an increase of $2,068,900 from the Tentative Budget. The increase is due primarily to the addition of $1,828,800 to the apprenticeship program, $200,000 for operational costs for the Fischer Farm tree nursery project, $50,000 for anticipated additional court reporting services, and an increase of a $13,800 carryforward to complete work on the PRISM compliance management software system. These increases are offset by the reduction of two positions in the Law Department and reclassification of two positions in the Maintenance & Operations Department, resulting in a net decrease of $23,700. Compared to the 2016 Corporate Fund total adjusted appropriation of $366,260,700, this represents an increase of $2,870,200, or 0.8 percent.
The Construction Fund total appropriation is $34,450,400, unchanged from the Tentative Budget. The net zero change in appropriation is due to changes in the project schedule and cost estimates. Compared to the 2016 Construction Fund adjusted appropriation of $36,614,400, this represents a decrease of $2,164,000, or 5.9 percent.
The Capital Improvements Bond Fund total appropriation request is $354,125,600, an increase of $6,088,400 from the Tentative Budget. This increase is due to the delay in finalizing two intergovernmental agreements relating to the flood-prone property acquisition program in Franklin Park and Wheeling. Compared to the 2016 Capital Improvements Bond Fund adjusted appropriation of $483,764,800, this represents a decrease of $129,639,200, or 26.8 percent.
The Stormwater Management Fund total appropriation request is $44,997,100, unchanged from the Tentative Budget. Compared to the 2016 Stormwater Management Fund adjusted appropriation of $40,500,800, this represents an increase of $4,496,300, or 11.1 percent.
The Bond Redemption & Interest Fund total appropriation request is $227,761,075, unchanged from the Tentative Budget. Compared to the 2016 Bond Redemption & Interest Fund adjusted appropriation of $216,047,130, this represents an increase of $11,713,945, or 5.4 percent.
The Retirement Fund total appropriation request is $79,505,000, unchanged from the Tentative Budget. Compared to the 2016 Retirement Fund adjusted appropriation of $70,772,000, this represents an increase of $8,733,000, or 12.3 percent.
The Reserve Claim Fund total appropriation request is $30,617,100, unchanged from the Tentative Budget. Compared to the 2016 Reserve Claim Fund adjusted appropriation of $30,175,900, this represents an increase of $441,200, or 1.5 percent.
The total number of positions requested for 2017 is 2,039, a net increase of 63 positions from 2016. This number is a net increase from the Tentative Budget of 84 positions. From the 2016 budgeted Full Time Equivalents (FTEs), there is a net increase of 68 FTEs in the Human Resources Department due to the addition of the apprenticeship program, two FTEs in the Engineering Department, and one FTE in General Administration. These increases are offset by a net decrease of five FTEs in the Maintenance & Operations Department due to a realignment of staff organized by expertise rather than location, two FTEs in the Law Department, and one FTE in the Information Technology Department. There are is an increase of two FTEs in the Stormwater Management Fund from the Tentative Budget, but there are no changes from the 2016 budgeted FTEs.
Revised Tentative Budget pages 9-11 present changes to the appropriations, along with account summary comparison changes. Additionally, revised page 53 of the Executive Director’s Recommendations presents changes to the personnel summary comparison.
Revised Tentative Budget page 12 presents the revised 2017 Summary of Revenue and Expenditures. Revised Tentative Budget page 14 presents the projected Corporate Fund 2017 Balance Sheet, detailing the changes in revenues and net assets appropriable for the 2017 budget.
Revised Executive Director’s Recommendations Budget page 91 presents a revised budget financial schedule for the Capital Improvements Bond Fund.
The project lists for the Construction Fund, Tentative Budget pages 56 - 57A, have been revised to reflect changes in project schedule.
The projects lists for the Stormwater Management Capital Improvement Bond Fund, Executive Director’s Recommendations pages 457 and 457A, have been revised to reflect changes in project schedule.
The attached BF-20 budget forms (pages 1-11) detail all requested changes in appropriation and staffing.
The Executive Director’s Budget Recommendations and the Tentative Budget, which include all the budget related Ordinances in their entirety and the Report of the Committee on Budget and Employment adopted in Motion A, are available for review on the District’s website, www.mwrd.org .
Requested, Eileen M. McElligott, Administrative Services Manager, SAR
Respectfully Submitted, Kari K. Steele, Chairman Committee on Budget and Employment
Disposition of this agenda item will be documented in the official Special Board Meeting Minutes of the Board of Commissioners for December 8, 2016
Attachments
Revised Tentative Budget pages 9-11, 12, 14 56-57A, dated November 30, 2016
Revised Executive Director’s Recommendations Budget pages 53, 91, 457, and 457A, dated November 30, 2016
BF-20 budget forms pages 1-11, dated November 30, 2016