TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 15, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 11-403-2P Membrane Gas Holder Replacement and Digester Cleaning, Egan Water Reclamation Plant, to Path Construction Company, Inc. in an amount not to exceed $300,000.00, from an amount of $5,278,167.09, to an amount not to exceed $5,578,167.09, Account 201-50000-645750, Purchase Order 4000018
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Dear Sir:
On November 6, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-403-2P Membrane Gas Holder Replacement and Digester Cleaning, Egan Water Reclamation Plant, to Path Construction Company, Inc., in an amount not to exceed $4,582,200.00. The scheduled contract completion date is January 12, 2017.
As of December 2, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $695,967.09 from the original amount awarded of $4,582,200.00. The current contract value is $5,278,167.09. The prior approved change orders reflect a 15.19% increase to the original contract value.
An earlier construction phase had revealed holes in the digester steel ceiling of Digester C. The Board of Commissioners authorized a cost proposal (CCO-003) on March 3, 2016, to repair the holes in the steel ceilings of Digester C and similar anticipated work for Digester A. Digester A was subsequently drained and inspected, revealing that its steel ceiling requires more repair than originally included in the CCO-003. Additionally, the insulation in the roof attic space of Digester A was discovered to be contaminated with sludge. The contaminated insulation will be removed, and the attic space will be cleaned via cost proposal (CCO-008), dated November 22, 2016. In order to return the digester back to service in a timely matter, the engineer has determined that the extra steel ceiling repair work and the replacement of the original damaged insulation shall be performed on a time and material basis for an extra not to exceed $300,000.00. The engineer reviewed the potential work required and stated via correspondence 284 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-403-2P in an amount not to exceed $300,000.00 (5.68% of the current contract value), from an amount of $5,278,167.09, to an amount not to exceed $5,578,167.09.
Funds are available in Account 201-50000-645750.
Requested, Catherine O’Connor, Director of Engineering, MVL:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 15, 2016
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