TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 15, 2016
COMMITTEE ON STORMWATER MANAGEMENT
Mr. David St. Pierre, Executive Director
Title
Authority to enter into an intergovernmental agreement with and make payment to the City of Berwyn for construction, operation and maintenance of ten green alleys (16-IGA-07), with payment to the City of Berwyn in an amount not to exceed $666,700.00, Account 501-50000-612400, Requisition 1442700
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment the City of Berwyn (City) for construction, operation and maintenance of ten green alleys, with payment to the City in an amount not to exceed $666,700.00.
On December 3, 2015, the Board of Commissioners authorized the District to negotiate IGAs with several municipalities, including the City, to allow the District to contribute funding towards the construction of various green infrastructure projects. The City will construct ten green alleys with permeable pavement to help alleviate localized flooding and reduce the flow of stormwater into the local combined sewer system. The project will provide an estimated 679,122 gallons of stormwater storage for which the District will seek credit under the Green Infrastructure requirements of the Consent Decree, subject to approval by the United States Environmental Protection Agency.
The District and the City have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $666,700.00. Partial payments to the City will be made at predefined intervals during construction, which is anticipated to commence in 2017. The City will also contribute approximately $323,387.20 towards the construction cost of this project, and an additional $1,311,862.80 of funding will be provided by the Illinois Environmental Protection Agency through an Illinois Green Infrastructure Grant towards construction costs. The IGA will require the City to advertise and award the construction contract in conformance with the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements, assume responsibility for design, construction, perpetual maintenance and operation of the project, and be solely responsible for any change orders to the project. The IGA will also contain provisions which allow District oversight of the project’s design and construction.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with the City of Berwyn and make payment to the City in an amount not to exceed $666,700.00 for construction, operation and maintenance of ten green alleys. It is further requested that the Chairman of the Committee on Finance, the Executive Director, and the Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are being requested in 2017, in Account 501-50000-612400, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK:JJY
Recommended, David St. Pierre, Executive Director
Respectfully Submitted, Kari K. Steele, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 15, 2016