TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 15, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders to Trojan Technologies Inc., to Furnish and Deliver Ultraviolet Disinfection System Parts to the O’Brien Water Reclamation Plant for a Three Year Period, in an amount not to exceed $268,750.00, Account 101-67000-623070
Body
Dear Sir:
Authorization is requested to issue purchase orders to Trojan Technologies Inc., to provide ultraviolet disinfection system parts to the O’Brien Water Reclamation Plant, on an as needed basis. All parts will be delivered by March 31, 2019.
Trojan Technologies Inc., the sole source distributor of the ultraviolet disinfection system parts, has submitted prices for the parts required. Purchase orders will be issued as needed based on the prices received from Trojan Technologies Inc. Inasmuch as Trojan Technologies Inc., is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Trojan Technologies Inc., is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Trojan Technologies Inc., in an amount not to exceed $268,750.00, on an as needed basis ending March 31, 2019.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods in Account 101-67000-623070. The estimated expenditures for the period of 12/1/2016 through 3/31/2017 are $12,500.00, 4/1/2017 through 3/31/2018 are $81,250.00, and 4/1/2018 through 3/31/2019 are $175,000.00. Funds are available for 2016 expenditures. Funds for years 2017, 2018, and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 15, 2016