TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 15, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 16-474-11, Furnish and Deliver One-Year Site License Software Maintenance Renewal of FileMaker Pro Software to the MWRDGC, to KOI Computers, Inc., in an amount not to exceed $29,646.00, Account 101-27000-612820, Requisition 1401812
Body
Dear Sir:
On October 20, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-474-11, Furnish and Deliver One-Year Site License Software Maintenance Renewal of FileMaker Pro Software to the MWRDGC. The contract expires on December 31, 2017.
In response to a public advertisement of November 16, 2016, a bid opening was held on November 29, 2016. The bid tabulation for this contract is:
KOI COMPUTERS, INC $29,646.00
WYNNDALCO ENTERPRISES LLC $30,024.00
CONTINENTAL RESOURCES, INC $30,382.00
Three hundred ninty-six (396) companies were notified of this contract being advertised and ten (10) companies requested specifications.
KOI Computers, Inc., the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $31,050.00, placing the total bid of $29,646.00, approximately 4.5 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Interim Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 16-474-11, to KOI Computers, Inc., in an amount not to exceed $29,646.00.
No bid deposit was required for this contract.
Funds for the expenditure are available in Account 101-27000-612820.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:st
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 15, 2016