TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 15, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 16-602-21, Furnish and Deliver Telemetry Replacement for Single Point Data at Various Locations, to Connor-Winfield Corporation D/B/A Janus Remote Communications, in an amount not to exceed $249,500.00, Account 201-50000-645620, Requisition 1429405
Body
Dear Sir:
On October 20, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-602-21, Furnish and Deliver Telemetry Replacement for Single Point Data at Various Locations. The contract expires on December 31, 2016 or upon complete delivery of the items.
In response to a public advertisement of November 9, 2016, a bid opening was held on November 22, 2016. The bid tabulation for this contract is:
CONNOR-WINFIELD CORPORATION
D/B/A JANUS REMOTE COMMUNICATIONS $249,500.00
Two hundred twenty-nine (229) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: many do not supply the requested product. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Connor-Winfield Corporation D/B/A Janus Remote Communications, the sole bidder for this contract, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $249,000.00, placing the total bid of $249,500.00, approximately equal to the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Interim Ordinance.
The bid deposit, in the amount of $13,600.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 16-602-21, Furnish and Deliver Telemetry Replacement for Single Point Data at Various Locations, to Connor-Winfield Corporation D/B/A Janus Remote Communications, in an amount not to exceed $249,500.00.
Funds for the expenditure are available in Account 201-50000-645620.
The Contractor shall deliver all equipment, materials, appurtenances, and manuals beginning five calendar days after the mailing date of the Purchase order, and all deliveries shall be completed by December 31, 2016 or upon complete delivery of all items.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:st
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 15, 2016