TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 15, 2016
COMMITTEE ON PROCUREMENT
Mr. David St Pierre, Executive Director
Title
Issue purchase orders and enter into an agreement with ABB, Inc., to provide ABB ServiceGrid Coverage at the O’Brien and Stickney Water Reclamation Plants and the North Branch Pumping Station, in an amount not to exceed $355,392.00, Accounts 101-67000, 69000-612650, Requisitions 1403588 and 1436930
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with ABB, Inc., to provide ABB ServiceGrid Coverage at the O’Brien and Stickney Water Reclamation Plants and the North Branch Pumping Station. The purchase orders will expire November 30, 2020.
ABB ServiceGrid coverage provides: telephone technical support services to assist with troubleshooting, diagnosing, and resolving difficult problems that may arise from component failures; ABB’s Software Maintenance Support Program to enable continual control system functionality as improvements are made to existing installed software; Cyber Security Patch Delivery to provide the latest security patches to uphold system security to current standards; and, training components to provide training to District’s EITM and PCE when required.
ABB, Inc., the sole source provider of the services, has submitted prices for the services required. Inasmuch as ABB, Inc. is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
ABB, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into an agreement with ABB, Inc., in an amount not to exceed $355,392.00.
The estimated expenditures for 2016, 2017, 2018, 2019 and 2020 are $6,246.00, $88,848.00, $88,848.00, $88,848.00 and $82,602.00 respectively. Funds are available in 2016 in Accounts 101-67000, 69000-612650. Funds for the 2017, 2018, 2019, and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 15, 2016