TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2017
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order to Canon Solutions America, Inc., for the leasing of multifunctional photocopier devices in an amount of $60,000.00, from an amount of $1,443,008.56, to an amount not to exceed $1,503,008.56, Account 101-27000-612330, Purchase Order 3079801
Body
Dear Sir:
On November 7, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Canon Solutions America Inc., for the leasing of multifunctional photocopier devices and related services under the City of Chicago contract 28364, in an amount not to exceed $157,182.00. The contract expires on December 31, 2019.
As of February 8, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $1,285,826.56, from the original amount awarded of $157,182.00. The current contract value is $1,443,008.56. The prior approved change orders reflect an 818% increase to the original contract value.
The change is necessary due to click charges averaging $2,666.42 higher per month than was originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $60,000.00 (4.2% of the current contract value), from an amount of $1,443,008.56, to an amount not to exceed $1,503,008.56.
Funds are available in Account 101-27000-612330.
Requested, John H. Sudduth, Director of Information Technology, JS:BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2017
Attachment