TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollit/Sachi/Alworth JV in an amount of $42,016.00, from an amount of $35,698,618.93, to an amount not to exceed $35,740,634.93, Account 401-50000-645600, Purchase Order 5001404
Body
Dear Sir:
On May 2, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollit/Sachi/Alworth JV, in an amount not to exceed $35,067,000.00. The scheduled contract completion date is May 19, 2018.
As of December 16, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $631,618.93 from the original amount awarded of $35,067,000.00. The current contract value is $35,698,618.93. The prior approved change orders reflect a 1.80% increase to the original contract value.
This contract includes the installation of a 10” Low Pressure Steam and a 2” Low Pressure Pumped Condensate Return pipe lines from the High Level Influent Pumping Station to the TARP Pump Station for heating the facility. The new pipe lines are installed overhead on piers between the stations. In February 2016, the Pumped Condensate Return line was found to have frozen and split. The contractor repaired the line. The engineer determined that additional work was required in order to prevent future freezing failures should the pumped condensate system fail again. This work included removal of the existing insulation, installation of electric heat trace with all required conduit and wiring, and reinstallation of the insulation. The contractor submitted a revised cost proposal (CCO-029), which includes the cost for the repair work and the installation of the heat tracing, for an extra in the amount of $42,016.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 691, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-212-3M in an amount of $42,016.00 (0.12% of the current contract value), from an amount of $35,698,618.93, to an amount not to exceed $35,740,634.93.
Funds are available in Account 401-50000-645600.
Requested, Catherine A. O’Connor, Director of Engineering, MVL:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2017
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