TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 19, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with AT&T Corporation, for Contract 10-RFP-08 Broadband Internet Access, in an amount of $25,700.00 from an amount of $522,235.06 to an amount not to exceed $547,935.06, Account 101-27000-612210, Purchase Order 3069419
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Dear Sir:
On June 16, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 10-RFP-08 Broadband Internet Access with AT&T Corporation, in an amount not to exceed $359,001.60.The contract was set to expire on January 20, 2017.
As of August 4, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $163,233.46, from the original amount awarded of $359,001.60. The current contract value is $522,235.06.The prior approved change orders reflect a 45% increase to the original contract value.
On January 5, 2017 the Board of Commissioners approved a new contract for Broadband Internet Access, the additional $25,700.00 will fund the existing access and allow time for the new services to be installed, tested, and implemented.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement for Contract 10-RFP-08 in an amount of $25,700.00 (5% of the current contract value), from an amount of $522,235.06 to an amount not to exceed $547,935.06.
Funds are available in Account 101-27000-612210.
Requested, John Sudduth, Director of Information Technology, JS:SK:RP:EW:TM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 19, 2017
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