TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 19, 2017
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-970-11, Janitorial Services at Various Locations, Estimated Cost $226,300.00, Account 101-69000-612490, Requisition 1450843
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 17-970-11, Janitorial Services at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide janitorial cleaning services for various buildings at the Calumet, Egan and Stickney Water Reclamation Plants, various outlying sites, including the remote biosolids processing sites, and the Lockport Powerhouse, for a twelve-month period.
The estimated cost of this contract is $226,300.00. The estimated 2017 and 2018 expenditures are $169,750.00 and $56,550.00 respectively.
The bid deposit for this contract is $11,300.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included for work performed only in the Stickney area under this contract. The type of work to be performed under the contract is within the “Miscellaneous Building Construction” category for establishing Minority Business Enterprises (MBE), Women Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The MBE, WBE and SBE utilization goals for this contract are: 20% MBE, 9% WBE and 10% SBE.
The tentative schedule for this contract is as follows:
Advertise February 8, 2017
Bid Opening February 28, 2017
Award March 16, 2017
Completion March 31, 2018
Funds for the current year are available in Account 101-69000-612490. Funds for the subsequent year, 2018, are contingent on the Board of Commissioners' approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-970-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 19, 2017