TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 19, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-614-11, Elevator Maintenance at Various Service Areas, Groups A, B, C and D to Parkway Elevators, Inc., in an amount not to exceed $932,850.00, Accounts 101-15000- 67000, 68000, 69000-612370, 612390, 612600, 612680, Requisitions 1434487, 1434490, 1437849, and 1437856
Body
Dear Sir:
On October 20, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids for Contract 17-614-11 Elevator Maintenance at Various Service Areas.
In response to a public advertisement of November 30, 2016, a bid opening was held on December 20, 2017. The bid tabulation for this contract is:
GROUP A: STICKNEY SERVICE AREA
PARKWAY ELEVATORS, INC. $362,040.00
SMART ELEVATORS COMPANY $427,020.00
MID-AMERICAN ELEVATOR COMPANY, INC. $463,230.00
SOUTH WEST INDUSTRIES, INC.,
DBA ANDERSON ELEVATOR CO. $541,020.00
GROUP B: CALUMET SERVICE AREA
PARKWAY ELEVATORS, INC. $199,275.00
SMART ELEVATORS COMPANY $236,745.00
MID-AMERICAN ELEVATOR COMPANY, INC. $258,630.00
SOUTH WEST INDUSTRIES, INC.,
DBA ANDERSON ELEVATOR CO. $302,406.00
GROUP C: NORTH SIDE SERVICE AREA
PARKWAY ELEVATORS, INC. $289,920.00
SMART ELEVATORS COMPANY $344,760.00
MID-AMERICAN ELEVATOR COMPANY, INC. $376,860.00
SOUTH WEST INDUSTRIES, INC.,
DBA ANDERSON ELEVATOR CO. $442,944.00
GROUP D: STICKNEY WRP
PARKWAY ELEVATORS, INC. $81,615.00
SMART ELEVATORS COMPANY $98,625.00
MID-AMERICAN ELEVATOR COMPANY, INC. $113,700.00
SOUTH WEST INDUSTRIES, INC.,
DBA ANDERSON ELEVATOR CO. $135,747.00
Seventy (70) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
Parkway Elevators, Inc., the lowest responsible bidder for Groups A, B, C and D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, C and D of this contract was $958,683.60, placing the bid of $932,850.00, approximately 2.7 percent below the cost estimate.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 15 percent MBE and/or WBE and 10 percent SBE for Groups A, B and C only.
Parkway Elevators, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE) and Small Business Enterprise (SBE) utilization goals for Groups A, B and C of this contract are 16.4 percent MBE and the bidder offers MBE credits to satisfy SBE participation.
Parkway Elevators, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trade anticipated to be utilized on this contract is: elevator constructors. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately fifteen (15) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-614-11, Groups A, B, C and D to Parkway Elevators, Inc., in an amount not to exceed $932,850.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall begin upon approval of the Contractor’s Bond and terminate December 31, 2019.
Funds for the 2017 expenditure in the amount of $310,950.00 are available in Accounts 101-15000- 67000, 68000, 69000-612370, 612390, 612600, 612680. The estimated expenditures for 2018 is $310,950.00, and for 2019 is $310,950.00. Funds for the 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 19, 2017
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