TRANSMITTAL LETTE R FOR BOARD MEETING OF FEBRUARY 2, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-617-11, Inspection and Repair of Cranes and Hoists at Various Locations, Groups 1 and 2, to Sievert Electric Service and Sales Co., in an amount not to exceed $426,495.00, Accounts 101-66000, 67000, 68000, 69000-612240, 612680, 612760, Requisitions 1436433, 1436434, 1436436, 1436437, 1436932, and 1436933
Body
Dear Sir:
On October 6, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-617-11 Inspection and Repair of Cranes and Hoists at Various Locations.
In response to a public advertisement of November 30, 2016, a bid opening was held on December 20, 2016. The bid tabulation for this contract is:
GROUP 1: REPAIRS
SIEVERT ELECTRIC SERVICE AND SALES CO. $329,874.00
GROUP 2: INSPECTION
SIEVERT ELECTRIC SERVICE AND SALES CO. $96,621.00
One hundred eighty-seven (187) companies were notified of this contract being advertised and nine (9) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not perform the work requested and workers are not licensed. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Sievert Electric Service and Sales Company, the sole bidder for Groups 1 and 2, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $418,488.00, placing the total bid of $426,495.00, approximately 1.9 percent above the estimate.
Sievert Electric Service and Sales Company has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: electricians. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract shall require approximately two (2) people for the services.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract due to the specialized nature of the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-617-11, to Sievert Electric Service and Sales Company, in an amount not to exceed $426,495.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall provide the specified services commencing upon approval of the Contractor’s Bond and terminate December 31, 2019.
Funds for the 2017 expenditure, in the amount of $142,165.00, are available in Accounts 101-66000, 67000, 68000, 69000-612240, 612680, 612760. The estimated expenditure for 2018 is $142,165.00, and for 2019 is $142,165.00. Funds for the 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2017