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File #: 17-0059    Version: 1
Type: Agenda Item Status: Adopted
File created: 1/9/2017 In control: Procurement Committee
On agenda: 2/2/2017 Final action: 2/2/2017
Title: Authorization to execute change orders to decrease purchase orders or carryforward FY2016 encumbrances to FY2017
Attachments: 1. Board of Commissioners - FY2016 Purchase Orders, 2. Engineering Department FY2016 Purchase Orders, 3. Finance Department FY2016 Purchase Orders, 4. General Administration FY2016 Purchase Orders, 5. Human Resources FY2016 Purchase Orders, 6. Information Technology FY2016 Purchase Orders, 7. Law Department FY2016 Purchase Orders, 8. Maintenance and Operations - CWRP FY2016 Purchase Orders, 9. Maintenance and Operations - Gen Div FY2016 Purchase Orders, 10. Maintenance and Operations - NSWRP FY2016 Purchase Orders, 11. Maintenance and Operations - SWRP FY2016 Purchase Orders, 12. Monitoring and Research FY2016 Purchase Orders, 13. Procurement and Materials Management FY2016 Purchase Orders

TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2017

 

COMMITTEE ON PROCUREMENT

 

Mr. David St. Pierre, Executive Director

 

Title

Authorization to execute change orders to decrease purchase orders or carryforward FY2016 encumbrances to FY2017

Body

 

Dear Sir:

 

The attached list of purchase orders have encumbered funds designated for FY2016. The District is requesting authorization to execute change orders required to decrease the encumbered funds for FY 2016 for these purchase orders. Some of the change orders will result in the respective purchase order being closed.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute said change orders.

 

Monies will be restored to Funds 101, 201, 401, 501, and 901, where appropriate.

 

If the FY2016 encumbrance is required for FY2017, the District is requesting authorization to carryforward the encumbrance to FY2017.

 

It is hereby recommended that the Board of Commissioners authorize the Administrative Services Officer to execute said carryforward process.

 

Funds will be encumbered in Funds 101, 201, 401, 501 and 901, where appropriate.

 

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:jn

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2017

 

Attachments