To watch the live meeting proceedings, please refresh this page at the scheduled meeting time, a link labeled "In Progress" will appear under the Video column

Share to Facebook Share to Twitter Bookmark and Share
File #: 17-0096    Version: 1
Type: Agenda Item Status: Adopted
File created: 1/19/2017 In control: Procurement Committee
On agenda: 2/16/2017 Final action: 2/16/2017
Title: Authorization to exercise the option to extend the agreement with Ace Coffee Bar, Inc. for Contract 14-RFP-01 (Re-Bid) to Provide Vending Machines at various locations for an additional Thirty-Six (36) Month Period. (Deferred from the February 2, 2017 Board Meeting)

TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 16, 2017

 

COMMITTEE ON PROCUREMENT

 

Mr. David St. Pierre, Executive Director

 

Title

Authorization to exercise the option to extend the agreement with Ace Coffee Bar, Inc. for Contract 14-RFP-01 (Re-Bid) to Provide Vending Machines at various locations for an additional Thirty-Six (36) Month Period. (Deferred from the February 2, 2017 Board Meeting)

Body

 

Dear Sir:

 

On June 5, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to enter into an agreement with Ace Coffee Bar, Inc. for Contract 14-RFP-01 (Re-Bid) to Provide Vending Machines at various locations for a Thirty-Six (36) Month Period. The contract expires on May 31, 2017.

 

The agreement with Ace Coffee Bar, Inc. included an option to extend the agreement for an additional thirty-six month period. The District is satisfied with the service and would like to extend the agreement for an additional thirty-six month period. Therefore, the contract would end May 31, 2020.

 

This option to extend is in compliance with the Illinois Criminal Code since it is germane to the contract as signed, and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to exercise the option to extend the agreement with Ace Coffee Bar, Inc. for Contract 14-RFP-01 (Re-Bid) for an additional Thirty-Six (36) month period from May 31, 2017 to May 31, 2020.

 

Requested, Eileen M. McElligott, Administrative Services Officer, SAR:SKL:JRM:TG

Recommended, Darlene A. LoCascio, Director of Procurement & Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 16, 2017