TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization for payment to JULIE, Inc., for participation in underground project coordination, in an amount not to exceed $46,109.84, Account 101-50000-612430
Body
Dear Sir:
Authorization is requested to make payment by direct voucher, to JULIE, Inc. for participation in the Illinois One-Call System protection program, in an amount not to exceed $46,109.84.
The Illinois One-Call System is made up of reviewing utility members, including the District as required by law. The Illinois One-Call System handles the review of any underground excavation taking place, and the District is notified of excavations in the vicinity of District underground facilities based on a GIS database. The District participates in the Illinois One-Call System with the principal purpose of protecting its underground facilities. The entire review process is conducted through a JULIE, Inc.-administered web-based system.
JULIE, Inc. applies to the administration of the Illinois One-Call System for the areas within the District boundaries but outside of the City of Chicago. DIGGER, which the District is joining as a member in 2017, applies to areas within the City of Chicago limits and entails a separate fee to the City of Chicago.
The current request, in the amount of $46,109.84, is for participation during year 2017 based on actual tickets received from July 2015 to June 2016. Payments made for participation in years 2012-2016 were, respectively, $44,474.77, $44,174.42, $41,079.61, $41,460.37 and $47,412.63.
JULIE, Inc., the sole source of supply, has submitted prices for participation in underground project coordination. Inasmuch as underground project coordination services are not available through any other source of supply, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
It is hereby recommended that the Board of Commissioners authorize payment, by direct voucher, to JULIE, Inc., in an amount not to exceed $46,109.84. Funds are available in Account 101-50000-612430.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 16, 2017