TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Authority to increase Contract 11-403-2P Membrane Gas Holder Replacement and Digester Cleaning, Egan Water Reclamation Plant, to Path Construction Company, Inc. in an amount of $300,000.00, from an amount of $5,578,167.09, to an amount not to exceed $5,878,167.09, Account 201-50000-645750, Purchase Order 4000018
On November 6, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-403-2P Membrane Gas Holder Replacement and Digester Cleaning, Egan Water Reclamation Plant, to Path Construction Company, Inc., in an amount not to exceed $4,582,200.00. The scheduled contract completion date was January 12, 2017.
As of February 3, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $995,967.09 from the original amount awarded of $4,582,200.00. The current contract value is $5,578,167.09. The prior approved change orders reflect a 21.74% increase to the original contract value.
After the removal of the contaminated insulation under a cost proposal (CCO-008), dated November 22, 2016, an inspection of the digester cover’s roof trusses indicated that many had buckled. The restoration of the structural capacity of the truss system will require additional steel welded to the failed members. The restoration will prevent a future failure and collapse of this digester cover. In order to place the digester back in operation in a timely manner, the engineer has determined that the steel truss repair shall be performed on a time and material basis for an extra not to exceed $300,000.00. The engineer reviewed the potential work required and stated via correspondence 308 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-403-2P in an amount of $300,000.00 (5.38% of the current contract value), from an amount of $5,578,167.09, to an amount not to exceed $5,878,167.09.
Funds are available in Account 201-50000-645750.
Requested, Catherine O’Connor, Director of Engineering, MVL:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 16, 2017