TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-012-11, Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, Groups A and B, to JC Licht, LLC, in an amount not to exceed $43,519.75, Account 101-20000-623190
Body
Dear Sir:
On December 1, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-012-11 Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, beginning approximately March 1, 2017 and ending February 28, 2018.
In response to a public advertisement of January 11, 2017, a bid opening was held on January 31, 2017. The bid tabulation for this contract is:
GROUP A: DROP CLOTHS, BRUSHES & ROLLERS
JC LICHT, LLC *$7,632.25
SOUTHTOWN PAINT AND WALLPAPER COMPANY $9,901.38
SHERWIN WILLIAMS *$10,940.10
TILES IN STYLE, LLC *$11,118.46
RAE PRODUCTS AND CHEMICALS COMPANY *$12,959.60
ATLAS & ASSOCIATES, INC. $22,731.00
GROUP B: PAINTS
JC LICHT, LLC *$35,887.50
SHERWIN WILLIAMS $37,679.46
SOUTHTOWN PAINT AND WALLPAPER COMPANY $41,449.75
TILES IN STYLE, LLC *$49,456.23
RAE PRODUCTS AND CHEMICALS COMPANY *$50,605.82
ATLAS & ASSOCIATES, INC. $61,128.00
*corrected total
One hundred fifty-nine (159) companies were notified of the contract being advertised and seventeen (17) companies requested specifications.
JC Licht, LLC, the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $53,500.00, placing the total bid of $43,519.75 approximately 18.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-012-11, Groups A and B, to JC Licht, LLC, in an amount not to exceed $43,519.75.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623190.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 16, 2017
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